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Accounts Receivable Documentation

Debtor (Receivable) - Accounts
Debtor (Receivable) - Period End

Debtor (Receivable) - Accounts

The Debtor (or Receivable) Accounts procedure describes the steps required to open and amend customer accounts, including the contact, associate and report details linked to these accounts. Refer to DebtorAccounts (104.6 KB).  Debtor accounts contain the name, address and contact information that is utilised by sales activitity, and are the focus of quoting and ordering operations. Additionally, they contain the transactions and balances due consequent upon the invoicing phase in regard to ordered goods and services that have been despatched. Similarly, they provide the primary focus for the receipts activity that concludes the overall task of retailing, or wholesaling, goods and services. The procedure enables all the customer attributes required for these activities to be established.

Debtor (Receivable) - Period End

The Debtor (or Receivable) Period End procedure describes the steps required to close or finalise the sub-ledger at the conclusion of a trading period, e.g. weekly or monthly. Refer to DebtorPeriodEnd (89.7 KB).  The procedure enables the production of control and analysis reports on a regular and comparative basis, and the timely distribution of customer statements. On conclusion, all paid transactions are identified as non-current, and account balance ageing is re-established. Additionally, the processing of transactions dated prior to the period ended date is prohibited.


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