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Hire Reports

Cancelled Contracts Analysis
Contract Activity Summary
Contract Deliveries Analysis
Customer Open Hire Contracts
Daily Review of Contracts
Discount Analysis Report
Equipment Transfer Requirements
Hire Equipment Asset Analysis
Hire Equipment Schedule
Hire Equipment Usage Analysis
Hire Item Bookings Analysis
Overdue Contracts Analysis
Pending Contracts Analysis
Re-Hire Analysis Report
Scheduled Maintenance Report
Status of Hire Contracts
Top Hires Report
Vehicle Utilisation Analysis

Cancelled Contracts Analysis

The Cancelled Contracts Analysis option provides the capability for producing selective listings of contracts containing hire item lines that have been cancelled, as defined by the location, date range and format requirements specified. The report lists hire contract numbers, customer account numbers and names, contract commencement dates and contract completion dates, accompanied by the details of the cancelled items including the cancellation date and user, quantity and value, and may be presented in either location, customer name, or user sequence. View sample reports TCSDocuSHireCancel-Locn, TCSDocuSHireCancel-Cust, and TCSDocuSHireCancel-User.

Contract Activity Summary

The Contract Activity Summary option provides the capability for producing selective listings detailing the daily activity on contracts, as defined by the department, customer account type, report date and format requirements specified. The report is presented in sections, detailing unreturned or overdue contracts, incomplete or in progress contracts, closed or completed contracts and optionally, forward bookings, accompanied by a summary of contract receipts, i.e. monies received, to provide a reconciliation for till balancing and subsequent bank lodgement activity. The details listed include hire contract numbers, customer account numbers and names, hire termination dates (contracts) or hire commencement dates (bookings) as appropriate, contract values, invoiced values, receipt amounts and payment methods, and contract status, and may be presented in either contract number or customer name sequence within each section. View sample report TCSDocuSHireActivity.

Contract Deliveries Analysis

The Contract Deliveries Analysis option provides the capability for producing selective listings of hired equipment delivery and collection requirements, as defined by the department and date requirements specified. Whilst the default date presents a report of 'tomorrows' cartage requirements, the current date may be entered to produce a report to check that today's cartage activities have been actioned. The details listed include customer account numbers and names, site addresses, hire contract numbers, commencement dates or completion dates, accompanied by details of hired items, and may be presented in either customer site, date/time or customer name sequence. View sample reports TCSDocuSHireDeliv-Site, TCSDocuSHireDeliv-Date, and TCSDocuSHireDeliv-Cust.

Customer Open Hire Contracts

The Customer Open Hire Contracts option provides the capability for producing selective listings of equipment hires currently in effect, as defined by the department, debtor account number and format requirements specified. The report presents hire contract numbers, customer references, site addresses, contract commencement dates and completion dates, accompanied by the hired item codes and descriptions, quantities and pricing, and may be sequenced in either contract number, termination date or site location order. Optionally, contract pricing details may be excluded from the report, and where contracts have been created by copy action, the prior or originating contract references may also be included. View sample reports TCSDebtSHireOpen-Contract, TCSDebtSHireOpen-Contract-Excl-Prices, TCSDebtSHireOpen-Contract-Incl-Prior, TCSDebtSHireOpen-Date, and TCSDebtSHireOpen-Site.

Daily Review of Contracts

The Daily Review of Contracts option provides the capability for producing a summary report for a specified date, detailing for each department and in total, the number of contracts created and the estimated total value of those contracts, accompanied by month-to-date comparative contract number and value details. Optionally, if budgeted revenue accounts are specified, then budget values and budget amount and percentage variances, on both a progressive month-to-date and the full month basis, are also presented. View sample reports TCSDocuSHireReview, and TCSDocuSHireReview-Budget.

Discount Analysis Report

The Discount Analysis Report option provides the capability for producing selective listings of discounts given on hire contract invoices, as defined by the location, invoice date range, discount reason and format requirements specified. The summary format presents, for each instance of the selected analyse by and order by criteria, the number of invoices, gross values, charged values, discount values and percentages for each discount reason, in regard to both the discounted invoice values and the total invoice values for the period reported. The detailed format presents the summary data and the supporting invoice level data for each summary total, including invoice numbers, customer account numbers and names, usernames, discount reasons, gross values, charged values, discount values and discount percentages. Either report format may be analysed by location, customer, user or discount reason, and within that, ordered in location, customer, user or discount reason sequence. Optionally, a totals format may be produced, presenting the selected analyse by criteria instance totals only. View sample reports TCSDocuSInvHireDisc-Sum, TCSDocuSInvHireDisc-Det, and TCSDocuSInvHireDisc-Tot.

Equipment Transfer Requirements

The Equipment Transfer Requirements option provides the capability for producing listings of hire inventory account, i.e. equipment item, transfer requirements as a result of hire contract bookings at other locations, i.e. warehouses, or the relocation of equipment items to their base warehouse, as defined by the hire inventory control account, warehouse, internal debtor control account and format requirements specified. The details listed, in separate transfer in and transfer out sections, include account numbers and names, registration numbers and serial numbers, warehouse codes and descriptions, reasons for transfer and, where applicable, item booking or item transfer contract references, and may be presented in either account number or warehouse code sequence. View sample reports TCSInvHireTfrReq-Acct, and TCSInvHireTfrReq-Whse.

Hire Equipment Asset Analysis

The Hire Equipment Asset Analysis option provides the capability for producing selective analyses of hire inventory account, i.e. hire equipment item, and the associated assets as defined by the control account, minor account group and format requirements specified. The details listed include account numbers and names, base locations, hire counts and hire revenue values, equipment purchase dates, purchase prices and asset values, and may be presented in either account number or the number of hirings recorded sequence. View sample reports TCSInvHireAsset and TCSInvHireAsset-Excel.

Hire Equipment Schedule

The Hire Equipment Schedule option provides the capability for producing selective listings of hire inventory accounts, i.e. equipment items, as defined by the control account, location code and account group requirements specified. Optionally, the listing may be restricted to those items currently unavailable for hire only. The details listed include account numbers, names, registration numbers and serial numbers, base location codes and descriptions, current location codes and descriptions or contract numbers and customer names if items are currently hired out, may be analysed by account, base location or current location, and may be presented in either account number or account group sequence. View sample reports TCSInvHireEquip-Acct, and TCSInvHireEquip-Locn.

Hire Equipment Usage Analysis

The Hire Equipment Usage Analysis option provides the capability for producing selective analyses of hire inventory account, i.e. equipment item, hire usages and values, as defined by the control account, minor account group and format requirements specified. The details listed include account numbers and names, base locations, hire counts and hire revenue values, purchase prices and dates, asset values and equipment makes and models, and may be presented, within minor group categories, in either account number or descending number of hirings sequence. The analysis is typically produced to assist with determining equipment replacement requirements. View sample reports TCSInvHireUsage-Acct, TCSInvHireUsage-Hire,TCSInvHireUsage-Qty, TCSInvHireUsage-Unique, TCSInvHireUsage-Avail, and TCSInvHireUsage-UnAvail.

Hire Item Bookings Analysis

The Hire Item Bookings Analysis option provides the capability for producing selective listings of hire equipment item bookings due to commence over a specified period, as defined by the department, account group, minor group, equipment item account number range and account numbers, date range and format requirements specified. The report details include hire equipment item codes and descriptions, quantities and hire values, hire commencement dates, contract numbers, customer account numbers, names and references, and hire completion dates, and may be presented as either an equipment or a departmental analysis, with the hire equipment listed in account group, minor group, item code or hire commencement date sequence. View sample reports TCSDocuSHireItemPend-Equip-AGrp, TCSDocuSHireItemPend-Equip-Date, TCSDocuSHireItemPend-Dept-MGrp, and TCSDocuSHireItemPend-Dept-Item.

Overdue Contracts Analysis

The Overdue Contracts Analysis option provides the capability for producing selective listings of hire bookings that were due to be commenced, or hire contracts that were due to be completed, as defined by the department and the overdue type requirements specified, which incorporate the optional inclusion of contracts due to be completed today in addition to overdue contracts. The details listed include hire contract numbers, customer account numbers and names, and contract commencement dates and completion dates, accompanied by details of hired equipment items, and may be presented in either date/time or customer name sequence. View sample report TCSDocuSHireODue-Bookings.

Pending Contracts Analysis

The Pending Contracts Analysis option provides the capability for producing selective listings of proposed hire bookings, as defined by the department and commencement date requirements specified. The details listed include hire contract numbers, customer account numbers and names, and contract commencement dates and completion dates, accompanied by details of hired equipment items, and may be presented in either date/time or customer name sequence. View sample reports TCSDocuSHirePend-Date, and TCSDocuSHirePend-Cust.

Re-Hire Analysis Report

The Re-Hire Analysis Report option provides the capability for producing selective listings of item re-hire occurrences on hire contracts, as defined by the location, contract date range, re-hire reason and format requirements specified. The summary format presents, for each instance of the selected analyse by and order by criteria, the number of re-hires, and the hire item quantities and values for each re-hire reason. The detailed format presents the analyse by criteria totals, preceded by the hire contract information from which the summary totals have been accumulated, including contract numbers and commencement dates, usernames, customer account numbers and names, and hire item codes and descriptions. Either report format may be analysed by location, user, item or reason, and within that, ordered in location, user, item or reason sequence. Optionally, a totals format may be produced, presenting the selected analyse by criteria totals only. View sample reports TCSDocuSHireReHires-Sum-Locn-Item, TCSDocuSHireReHires-Det-Locn-Item, TCSDocuSHireReHires-Tot-Locn, and TCSDocuSHireReHires-Tot-Item.

Scheduled Maintenance Report

The Scheduled Maintenance Report option provides the capability for producing selective listings of warehouse accounts, or hire inventory items, that are due for scheduled maintenance, as defined by the warehouse code, account group range and service code requirements specified. Items with periodic servicing requirements will be reported if their next service is due prior to the specified date, whilst items with meter based servicing requirements will be reported if their current meter reading, less their meter reading at the previous service, exceeds the specified operating interval, e.g. kilometers or hours. The details listed include account numbers and names, service codes and descriptions, service notes, last service date and meter reading for metered items, current meter reading, and the date or meter reading by which the next maintenance service is due. Optionally, notes on scheduled maintenance records may be included, and the report may be presented in either account group or service code sequence. View sample reports TCSWhseSchedMtce-AcctGrp, and TCSWhseSchedMtce-ServCode.

Status of Hire Contracts

The Status of Hire Contracts option provides the capability for producing selective listings of hire contracts, as defined by the department, contract number range, hire date range, document status, customer type and format requirements specified. The summary format presents contract numbers, customer account numbers and names, hire dates, total quantities and total values hired, supplemented by total quantities and total values invoiced consistent with subsequent procedures that have been completed. The details format incorporates the summary information, accompanied by 'line' level data regarding item codes and descriptions, quantities and values hired, and quantities and values invoiced as applicable. Both formats may be sequenced in either department, contract number, hire date or customer name order, with sub-totals provided for by department and by customer selections. View sample reports TCSDocuSHireStatus-Sum-All-Cust, TCSDocuSHireStatus-Sum-Open-Date, and TCSDocuSHireStatus-Det-Open-Dept.

Top Hires Report

The Top Hires Report option provides the capability for producing selective analyses of hire inventory accounts, i.e. hire items, ranking them in their minor group, or category, by either the number of hires or the hire revenue achieved over a nominated time period, as defined by the control account, minor group, location, date range and format requirements specified. Note that hire type 'quantity' items are incorporated on the basis of hire document lines, i.e. hire occurrences of an item, rather than the quantity hired on the contract line. The summary format presents minor account group codes and descriptions and the numbers of hires and hire revenues, accompanied by percentages, sequenced in descending ranking criteria order. The detailed format presents the summary minor group totals, accompanied by the number of hires and hire revenue for each hire item classified within each group. Both report formats may be produced as company wide analyses, or optionally, as an analysis for a specific hiring location. View sample reports TCSInvHireTopHires-Sum-Hires, TCSInvHireTopHires-Sum-Value, TCSInvHireTopHires-Det-Hires, and TCSInvHireTopHires-Det-Value.

Vehicle Utilisation Analysis

The Vehicle Utilisation Analysis option provides the capability for producing selective analyses of the vehicles used for hired equipment item delivery and collection requirements over a nominated time period, as defined by the location, date range and format requirements specified. The report presents vehicle numbers and descriptions, contract numbers, customer account numbers and names, and contract commencement dates regarding deliveries or completion dates regarding collections, accompanied by details of odometer readings, trip distances, and amounts charged for cartage. The customer site addresses, to which or from which the trips have been undertaken, and trip notes may also be optionally included, and the report may be presented in either vehicle number or vehicle base location sequence. View sample reports TCSDocuSHireDelivVehUtl-Loc, and TCSDocuSHireDelivVehUtl-Veh.